Menu Toggle
More
    Close

    Finance Department

    About Department –

    1.1)   Introduction :-

    The Finance Department of the Zilha Parishads is a crucial Satara Zilha Parishad department. This department receives grants from the government for various development works. From the received grants, payments for various development works are made, and the pensions of retired employees are also paid monthly. The Chief Accounts and Finance Officer acts as a financial advisors and primary auditors of the Zilha Parishad.The finance department’s work is managed through various branches, including:

    • Budget Branch
    • Grant Branch
    • Compilation Branch
    • General Provident Fund Branch
    • Defined Contribution Pension Scheme / National Pension Scheme
    • Pension Branch
    • Internal Audit Branch
    • Group Insurance Scheme Branch
    • Establishment Branches 1 & 2
    • Deposit and Advances Branch
    • Pay Verification Branch
    • ZP-FMS System Operations Branch
    • Cashier Branch
    • Zilha Parishad Printing Press
    • Central Store

    These branches handle the financial affairs of the Zilha Parishad.

    1.2)     Vision and Mission :-

    All  accounting work of Zilha Parishad must be carried out on time, following the rules outlined in the Maharashtra Zilha Parishad and Panchayat  Samitis Account Code of 1968.

    1.3)     Objectives &Functions :

    1.Budget Branch

    According to Sections 137 and 138 of the Maharashtra Zilha Parishadand Panchayat Committees Act of 1961, the budget for the Zilha Parishadself-fund and various government schemes is prepared by the Finance Department. Following the recommendations of the Finance Committee, the budget is presented for approval by the honorable chairman of the Finance Committee to the Zilha Parishad General body.

    The revised budget of the self-fund is prepared and submitted annually before February 25th for the recommendations of the Finance Committee. The budget, along with the Finance Committee’s recommendations, is then submitted to the Zilha Parishad before March 27th every year for approval. Additionally, a supplementary budget is prepared based on the available funds and submitted to the Zilha Parishad for approval along with the Finance Committee’s recommendations. The final budget is prepared considering the amendments and suggestions made by the Zilha Parishad General Body and sent to the relevant departments for further action.

    According to the extraordinary gazette of the Rural Development Department of Maharashtra, numbers 26 dated 11/03/2022 and 13/09/2022, and Section 91(b) of the Maharashtra Zilha Parishadand Panchayat Committees Act of 1961, all powers of the Zilha Parishadhave been given to the honorable administrator and chief executive officer. Accordingly, the supplementary budget for the self-fund of the Zilha Parishadfor the year 2024-25 was approved by Resolution Committee Resolution No. 900 dated 24/07/2024.

    2.Grant Branch

    The Grant Branch handles the preparation of various Bills of salary and non-salary grants received from the government and the District Annual Plan (DPC) office according to the Maharashtra Treasury Rules. Payments are processed through the treasury, and funds received are then allocated to all Panchayat Committees.

    Unspent funds remain invested in banks to increase the Zilha Parishad income until the funds are utilized. Reconciliation of the funds received from the government is conducted with the Accountant General and the Commissioner’s office. According to the Finance Department’s government decision dated 14/02/2024, the non-salary funds received by the Zilha Parishad are obtained virtually through the Virtual Personal Deposit Account (VPDA) system, and payments are made to the concerned parties in through VPDA System.

    3.Compilation Branch

    According to Section 136 of the Maharashtra Zilha Parishad and Panchayat Samitis Act of 1961, the Zilha Parishad annual accounts are prepared by the Finance Department. This involves:

    • Preparing monthly accounts
    • Creating consolidated account forms No. 1 to 3
    • Obtaining approval from the Finance Committee and the Standing Committee.

    The annual accounts of the Zilha Parishad must be approved by the Finance Committee before August 25th and by the Zilha Parishad General Body before September 30th. The Zilha Parishad accounts are then submitted to the government for publication in the official gazette before November 15th.

    4. General Provident Fund Branch

    The Provident Fund accounts of 5,515 teachers and 1,800 Class 3 and 4 employees, a total of 7,315 employees under the Satara District Council, are maintained and updated by the Finance Department. A computerized system has been developed for this purpose. Every year, the annual provident fund statements are distributed to the Zilha Parishad employees and teachers.

    When proposals are received from the offices of teachers and non-teaching staff, the Finance Department processes and verifies them. After approval from the treasury, the amounts for provident fund refundable Advances, non- refundable Amount, 90% advances, and final withdrawals are deposited into the accounts of the concerned individuals via RTGS (Real-Time Gross Settlement). All necessary forms for refundable Advances, non- refundable Amount, 90% advances, and final withdrawals from the provident fund are published on the Zilha Parishad website.As of the end of the financial year 2023-24, provident fund statements for all employees have been distributed.

    5.Defined Contribution Pension Scheme / National Pension Scheme

    The Defined Contribution Pension Scheme is implemented as per the Government Resolution, Finance Department Number: Ann-1005/126/Service-4, dated 31/10/2005. The National Pension Scheme for employees (excluding teachers) in Zilha Parishad where the state’s defined contribution pension scheme is applicable is implemented as per Government Resolution Number: Ann-2015/Proc.62/Finance-5, dated 13 June 2017. For teachers, the National Pension Scheme (Tier-1) is implemented as per Government Resolution of the School Education and Sports Department Number: Ann-3415/Proc.276/TNT6, dated 19/09/2019.

    Under the Satara District Council, the accounts of 2,175 non-teaching employees are maintained and updated by the Finance Department under the National Pension Scheme. Their monthly salary contributions are credited to their PRAN (Permanent Retirement Account Number) accounts every month. PRAN numbers have been assigned to 1,969 teacher employees under the National Pension Scheme, and their monthly salary contributions are credited to their PRAN accounts every month. The legacy amounts received from the government for the active employees of the Satara Zilha Parishad have been credited to their PRAN accounts.

    6.Pension Branch

    The Pension Branch ensures the approval of retirement pensions and other post-retirement benefits without delay for teachers and non-teaching staff retiring from the Zilha Parishad service. This process requires the submission of complete proposals from the relevant departments. There are 8,553 retired teachers and 3,774 retired non-teaching staff from the Satara Zilha Parishad, totaling 12,327 pensioners who receive their monthly pension through the Panchayat Samiti. Also, gratuity and commutation benefits are provided in time.

    For newly retiring officers/employees, a retirement ceremony is held under the “Happy Retirement Scheme,” and their retirement orders (PPO) are issued on their retirement date. According to the Government Resolution of the Finance Department dated 23/11/2023, the Satara Zilha Parishadh as been selected as the pilot district for developing a new pension system.

    7.Internal Audit Branch

    The Internal Audit Branch conducts yearly internal audits of various departments, all Panchayat Samiti, and all offices under the Zilha Parishad. An internal audit team is appointed for this purpose. The branch ensures that any discrepancies found during the audit are rectified.

    Additionally, the branch assists in addressing the objections raised by the Local Fund Audit, Accountant General, and Panchayat Raj Committees and maintains coordination with them.

    8.Group Insurance Scheme Branch

    After receiving proposals for the group insurance of all Class 3 and Class 4 employees of the Zilha Parishad post-retirement from the concerned office, the proposals are scrutinized. The respective group insurance payments are then submitted to the treasury in Form No. 8 and directly deposited into the accounts of the concerned individuals through the e-Kuber system by the treasury.

    9.Establishment Branches 1 & 2

    The Establishment Branches handle the administrative work of employees in the accounting cadre. This includes:

    • Direct service appointments
    • Regular promotions
    • Time-bound promotions
    • Transfers
    • Seniority lists
    • Confidential records
    • Preparation of retirement cases
    • Preparation of salary allowances and travel allowance bills for employees
    • Updating service books of office staff
    • Account department exam  work

    10.Deposit and Advances Branch

    The Deposit and Advances Branch maintains the accounts for earnest money and security deposits received from contractors undertaking various development works for the district council. These deposits are recorded in Register No. 71. When contractors request the return of their deposits, and upon submission of Form No. 83 by the department, the payments are processed. Security deposits older than three years are confiscated and credited to the district fund, and these confiscated deposits can be refunded with the approval of the Standing Committee.

    This branch also handles advances for Zilha Parishad employees for house construction and motorcycle purchases, recording loan installments in Register No. 79, and managing the accounts for these advances.

    11.Pay Verification Branch

    According to Rules 121 to 126 of the Maharashtra Civil Services (Pension) Rules of 1982, clear regulations are set for the procedures to be followed before the retirement of employees. Accordingly, the service books of the officers/employees need to be verified for pay. For those employees whose appointments are made under the orders of the Honorable Chief Executive Officer, Satara Zilha parishad, their service-related verification is carried out by the Pay Verification Branch of the Finance Department of Satara Zilha parishad.

    Additionally, every ten years, upon the implementation of the Pay Commission, the pay verification of all employees is conducted. There are 25 non-teaching cadres under the Satara Zilha parishad, including the Accounting Department, General Administration Department, Gram Panchayat Department, Health Department, Agriculture Department, Works Department, etc., and a total of 4 cadres under the Education Department. The pay verification of all these cadres is handled by the Pay Verification Branch of the Finance Department.

    12.ZPFMS System

    As per Government Resolution No. IT2016/Proc.59/Matank, dated 14/10/2020, issued by the Rural Development Department, Ministry of Mumbai, it has been communicated to use the Zilha Parishad Fund Monitoring System (ZPFMS) developed by the nationalized Bank of Maharashtra to maintain uniformity in the distribution and monitoring of funds at the Zilha Parishad level following the central and state government policies. Through this system, the integrated financial management, scheme management, and billing system intended by the government will be implemented uniformly across all Zilha parishads.

    Starting from the financial year 2021-22, the Satara Zilha Parishad and all its internal offices, as well as all sub-divisions at the taluka level, have begun using the ZPFMS system for their financial operations.

    13.Zilha Parishad Printing Press

    The Satara Zilha Parishad established its own printing press in 1983. Under the guidance of the Honorable Chairman of the Finance Committee and the Chief Executive Officer, the Chief Accounts and Finance Officer act as the primary controllers of the printing press. The operations of the printing press are conducted on a no-profit, no-loss basis, as per the rules set by the Zilha parishad.

    According to the Government Resolution No. 1085/41 (C.R.)1554/26, dated 30 October 1985, issued by the Rural Development Department of Maharashtra, all Zilha Parishad and other government offices in the state can directly request printing services from the Zilha Parishad Printing Press without inviting tenders. The registers and forms required by the Zilha Parishad as per the account code are printed and supplied at appropriate prices. Daily diaries of the Zilha Parishad are also printed as per demand at reasonable prices, and printing is done as per the demands of various government departments.

    14.Central Store

    According to the Government Resolution No. ZP-A-2016/Proc.15/Finance-9 dated 09/08/2016 issued by the Rural Development Department of Maharashtra, a resolution has been issued regarding the division of work for officers in the finance and accounting cadre of the district council. According to Duty No. 11 of the said resolution, the complete control of the Central Store of the Zilha Parishadis with the Chief Accountant and Financial Officer.

    Additionally,as per the Government Resolution No. Store-2014/Proc.82/Part-III/Industry-4 dated 01/12/2016 issued by the Industries, Energy, and Labor Department, if two or more departments need to purchase items, the concerned departments must request the Central Store Branch. The Central Store Branch then makes the purchase with the Zilha Parishada pproval. The Finance Department then supplies the purchased items to all departments, Panchayat Committees, and their subordinate offices/departments under the Zilha parishad.

    15.Cashier Branch

    The Cashier Branch records all types of grants received by the Zilha Parishad and all types of payments made by the Zilha Parishad in the Cashbook on a daily basis. It reconciles all registers with the related bank to produce daily, monthly, and annual summaries.The list of Cashbook maintained by the branch includes:

    1. District Fund 1
    2. District Fund 2 Transfer Scheme
    3. DPC (District Planning Committee)
    4. Agency Fund
    5. Maintenance and Repair
    6. Natural Calamities
    7. Regional Water Supply
    8. Yashwantrao Chavan Auditorium
    9. Chief Minister’s Assistance Fund
    10. 3% Disability Fund
    11. Depreciation Fund
    12. Examination Fee (DCC)
    13. 13th Finance Commission
    14. MP SharadPawar (Second Term)
    15. MP VandanaChavan (Second Term)
    16. MP RanjitsinhNaikNimbalkar (17th Term)
    17. 14th Finance Commission
    18. Aaple Sarkar
    19. Aaple Sarkar (ICIC Bank)
    20. 10% Urban Facilities
    21. 15th Finance Commission ICSC Bank
    22. National Biogas Development Programme
    23. BabasahebAmbedkar Agricultural Self-reliance Scheme
    24. BirsaMunda Agricultural Revolution Scheme
    25. AtalBhujalYojana
    26. Satara Zilha ParishadRecruitment

    Administrative Setup:-

    Information about Class 1 and 2 officers working under Finance Department, Z.P. Satara

    A.No. Name of the officer Designation Telephone number Mobile phone
    1 Hon. Mr. Rahul Sampat Kadam Chief Accounts and Finance Officer 02162-233832 9604809586
    2 Mr. Samadhan Bhagwan Chavan Deputy Chief Accounts and Finance Officer in charge 02162-233832 8275303492
    3 Mr. Yogesh Suresh Karanjekar Accounts Officer-1 02162-233832 9511807398
    4 Mr. Samadhan Bhagwan Chavan Accounts Officer-2 02162-233832 8275303492

     

     

    Cadre-wise approved posts, filled posts and vacant posts information

    A.No. Cadre Approved positions Filled positions Vacancies Remarks
    1 Chief Accounts and Finance Officer 1 1 0 —
    2 Deputy Chief Accounts and Finance Officer 1 0 1 —
    3 Accounts Officer 2 2 0 —
    4 Assistant Accounts Officer 26 19 7 —
    5 Junior Accounts Officer 18 13 5 —
    6 Senior Assistant (Accounts) 39 31 8 —
    7 Junior Assistant (Accounts) 34 18 16 —

     

    Admin Setup eng.

     

     

    Attached Offices:-

    1. Office of the Divisional Commissioner, Pune

    1. Panchayat Samiti Office, All Talukas

      Directorates/Commissionerates:-

    • Office of the Accountant General, Mumbai
    • Departmental Commissioner’s Office Pune

     

    Who’s Who (Contact Details):-

    Panchayat Samiti Office Assistant Accounts Officer and Contact Number

    sr.no. Name Designation E-mail Office telephone
    1 Tejashree Pandit Assistant Accounts Officer, Panchayat Samiti Satara fdpasatara@gmail.com 02162-234291
    2 Navnath Indalkar Assistant Accounts Officer,

    Panchayat Samiti Jawali

    		 psjaolifd@gmail.com 02378-285226
    3 Jyoti Gadhave Assistant Accounts Officer,

    Panchayat Samiti,Mshwar

    		 fdpsmshwar1@gmail.com 02168-260249
    4 Shivram Sangbhor Assistant Accounts Officer, Panchayat Samiti Wai fdpswai@gmail.com 02169-252124
    5 Ravindra Borkar Assistant Accounts Officer, Panchayat Samiti, Khandala fdpskhandala@gmail.com 02165-220226
    6 Vaibhav Kadam Assistant Accounts Officer, Panchayat Samiti, Koregaon bdokoregaon@gmail.com 02161-231237
    7 Sharad Deshmukh Assistant Accounts Officer, Panchayat Samiti, Man fdpsman@gmail.com 02372-283028
    8 Sachin Shinde Assistant Accounts Officer, Panchayat Samiti, Khatav arthpskhatav11@gmail.com 02164-222221
    9 Santosh Awkirkar Assistant Accounts Officer, Panchayat Samiti, Phaltan fdpsphaltan@gmail.com 02166-222214
    10 Subhash Malvade Assistant Accounts Officer, Panchayat Samiti, Karad fdpskarad@gmail.com 02167-227034
    11 Sima Koli Assistant Accounts Officer, Panchayat Samiti, Patan bdopatan2012@gmail.com 02163-220262

     

    A.No. Name of the officer Designation Telephone number Mobile phone
    1 Hon. Mr. Rahul Sampat Kadam Chief Accounts and Finance Officer 02162-233832

    9604809586

    Forms/ Supporting Documents:-

    • GIS FORM:-

    1. गट विमा योजना तपासणी सूची
    2. गट विमा योजना प्रस्ताव नमुना

    • GPF Form:-

    1. Advances_bill
    2. DEPOSIT_LINK_INSURANCE
    3. FINAL_PAYMENT
    4. gpf_account_openinig_form (1)
    5. GPFATAGLANCE
    6. MTR_528336
    7. New_account_opening_checklist (1)
    8. NINTY_PERCENTAGE_Advance
    9. nomination_form _original (1)
    10. Non_refundable_Advance
    11. Refundable_Advance

    • NPS Form

    1. DOC-20230611-WA0036.
    2. DOC-20241220-WA0063.

    • Pension

    1. 42 a.
    2. pension checklist
    3. pension form

     

     

     

     Right To Information

     

     

     

     

     

    A.No.

    		  

    Assistant Public Information Officer

    		  

    Public Information Officer

    		  

    First Appellate Officer
    1. Mr. Sunil Tukaram Pawar Assistant Accounts Officer Mr. Samadhan Bhagwan Chavan,Accounts Officer-2        Mr. Rahul Sampat Kadam, Chief Accounts and Finance Officer

     

     

     

    pic1pic2pic3